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Ilmington C of E Primary School Privacy Notice

Ilmington C of E Primary School Privacy Notice 2017  
Pupils in Schools, Alternative Provision and Pupil Referral Units
and Children in Early Years Settings

Privacy Notice - Data Protection Act 1998
We, Ilmington CE Primary School, are a data controller for the purposes of the Data Protection Act 1998. We collect information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data and use it to:
·               Support your teaching and learning;
·               Monitor and report on your progress;
·               Provide appropriate pastoral care;
·               Assess how well your school is doing
This information includes your contact details, national curriculum assessment results, attendance information[1] and personal characteristics such as your ethnic group, any special educational needs and relevant medical information.
We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.
We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE).  This sharing of information also applies to agencies that are prescribed in law, such as, Ofsted, the Education Funding Agency (EFA), the Department of Health (DoH) and Skills Funding Agency that require access to data for the Learner Records Service.  All these agencies are data controllers in respect of the data they receive and are subject to the same legal constraints by law in how they deal with the data.
If you want to see a copy of the information about you that we hold and/or share, please contact Mrs Julia Beard in the school office.
If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:




If you are unable to access these websites a copy of the information can be sent to you.  Please contact the LA or DfE as follows:

  • Business and Commissioning Intelligence Service

    Warwickshire Local Authority

    Strategic Commissioning

    People Group

    Saltisford Office Park

    Ansell Way, Warwick, CV34 4UL




  • Public Communications Unit
    Department for Education
    Sanctuary Buildings
    Great Smith Street
    SW1P 3BT




Telephone:      0370 000 2288


Appendix 1 – Personal Information that may be shared with local Information, Advice and Guidance Services and Post 16 providers


  • Full name (surname and forename),

  • Unique Pupil Number (UPN),

  • Date of Birth,

  • Address including Postcode,

  • Telephone number,

  • E-mail address,

  • Establishment/school name,

  • Programme and level of study,

  • Start and Leave date

  • Looked after child status

  • Pupil premium status

  • Special Education Need status

  • Free School Meal eligibility

[1] Attendance information is not collected as part of the Censuses for the Department for Education for the following pupils / children - those in Alternative Provision and Early Years Settings.